Hi Vendors,
We are looking forward to welcoming you to the Joint Chamber Mixer on Monday, March 16 from 5:30 – 7:30 PM at Blazin’ M Ranch. Thank you for being part of what should be a fun and well-attended evening bringing together members of both Chambers.
Below are a few important “Know Before You Go” details to help ensure a smooth load-in and setup.
Event Details
Joint Chamber Mixer
Blazin’ M Ranch
Monday, March 16
Mixer Time: 5:30 – 7:30 PM
Vendor Arrival & Setup
3:30 PM – Vendors may begin arriving onsite
3:30 – 4:30 PM – Vendor load-in window
4:30 – 5:00 PM – Final setup and table preparation; early arrivals begin
5:30 PM – Mixer officially begins
Please reference the vendor list, barn diagram and table assignments included with this email. Each table will have your business name and table number printed and placed at the table location.
Parking & Unloading
For unloading, vendors may pull their vehicle up to the front entrance near the train depot.
After unloading your supplies, please move your vehicle to the designated vendor parking area closest to the barn. Parking staff will be onsite directing vehicles.
Chamber staff and volunteers will also be available to assist if needed.
Tables & Setup Information
• Each vendor space will be half of a shared table, unless you previously purchased an entire table.
• One chair will be placed at each vendor table section.
• WIFI: Network/PW: blazinadmin / Bmr86326!
• No Power Available
• Extra chairs will be stacked and available at the bar if needed.
Please note:
• Tablecloths will not be provided. Tables are a finished wood surface with white legs.
• Vendors may use a table runner or cloth that covers only their half of the table.
• Stretch/spandex tablecloths that cover an entire shared table are not permitted.
• If you plan to hang signage or displays, please bring your own tape or mounting materials.
Optional Vendor Raffles
Some vendors have chosen to host their own raffle at their table. Please note:
• These raffles are separate from the official Mixer raffle.
• Vendors are responsible for collecting guest names and contact information.
• Vendors will contact the winner directly to award their prize.
Tear Down
The mixer concludes at 7:30 PM.
• Tear down may begin at 7:30 PM.
• Vendors must have all materials cleared from the barn by 8:30 PM.
We are excited to have you join us and appreciate your participation in helping make this event a success. If you have any questions prior to Monday, please don’t hesitate to reach out.
Your Main Points of Contact:
- Kara Barnes, Sedona Chamber Event Manager Cell: 304-582-8979
Looking forward to a great evening together!
All the Best,
The Sedona Chamber & Verde Valley Chamber Team