Job description:

We are seeking a dynamic and organized Office Administrator / Receptionist to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations, coordinating administrative tasks, and supporting various departments to ensure smooth daily functions. Your energy, exceptional communication skills, and attention to detail will help create a positive environment for both visitors and staff. This position offers an exciting opportunity to develop your office management expertise while contributing to a collaborative and energetic workplace.

Responsibilities:

Greet visitors, clients, and vendors with professionalism and enthusiasm, ensuring a positive first impression.

• Manage multi-line phone systems, screen calls, and direct inquiries efficiently.
• Oversee schedule management for meetings, appointments, and events, ensuring calendars are up-to-date and conflicts are minimized.
• Coordinate event planning activities, including logistics, catering, and venue arrangements for company functions.
• Handle vendor management by processing invoices, maintaining supplier contacts, and ensuring timely deliveries.
• Maintain organized filing systems—both digital and physical—and perform general clerical duties like data entry, copying, and document preparation.
• Assist with office management tasks, including supply inventory control, equipment maintenance coordination, and budget tracking.
• Provide support in office management if applicable, including appointment scheduling and recordkeeping.
• Contribute to team training & development initiatives by preparing materials and facilitating communication across departments.

Experience

Proven experience in office administration or clerical roles within a professional environment.

• Supervising experience is preferred to oversee junior staff or interns effectively.
• Strong organizational skills with the ability to manage multiple schedules simultaneously while prioritizing tasks efficiently.
• Excellent communication skills combined with professional phone etiquette for engaging with clients, vendors, and team members.
• Prior experience in office management or front desk operations is a plus but not required. Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive in fast-paced environments and are eager to contribute their skills toward creating an efficient workplace environment filled with positive energy.

Work Location: In person

Pay: $17.00 - $20.00 per hour

Chris Seguin

Funeral Director Lic. #FDL20076

Greer's Mortuary of Sedona

928-282-3253

www.greersmortuaryofsedona.com